A change to plant, process, or people introduces risk. Poorly managed, changes may result in unintended or unsuspected consequences. Changes may occur with a minimum amount of risk when properly assessed and controlled via a formal Management of Change (MoC) process. Changes shall be evaluated to ensure that the health, safety, security, and environmental risks arising from these changes are identified, assessed, understood, and controlled. The Group, Business Unit (BU) or Functional Group (FG) that initiates a change shall be responsible for managing the change process. Only one MoC should take place for each activity.
This procedure shall be utilized to manage changes affecting all site facilities or experimental/equipment facilities, and establishes the minimum requirements to follow when Chicago Area Facilities (CAF) employees and contractors conduct work activities that result in temporary or permanent changes to:
- Plant/Equipment/Facilities: Equipment, safety instrument systems, materials, technology, process chemicals, IT systems and infrastructure.
- Process/Procedure/Policy: Standards, procedures, emergency response plans, feedstock and product specifications, contracts, regulatory requirements and technical codes.
- People in key CAF positions: Individual site roles and responsibilities, elimination of a site service, and staffing levels. Changes to personnel within the BU that have no impact beyond the BU may use a BU MOC procedure or this procedure for that change.
Management of Change will not typically cover:
- Replacement-in-kind (RIK) (See Appendix A for examples.)
- Activities covered by standard procedures that utilize established risk assessment techniques and management controls including, but not limited to:
- Compliance tasks managed in the Compliance Task Manager (CTM).
- Operational changes beyond normal conditions, but within approved equipment, process design limits and process documentation.
- All MoCs covered under this procedure shall use eMoC to record the management of change event.
This procedure is applicable to all individuals who work at CAF, with the exception of tenants, and does not pre-empt or eliminate any more stringent requirements of other safety procedures, policies or guides.
Please also see the attached eMOC Application Reference Guide - bp Electronic Management of Change Software