Employees: Each employee is responsible for reporting any incident (injury, Illness, spills & releases, health or environmental allegations, etc.) sustained while in the scope of their employment.
Supervisors: These individuals are responsible for escalating the notification process by notifying BU Management and the Naperville Entity HSE Department at 832-619-2186, immediately upon notification of an incident.
Department heads or supervisors should inform their employees to report injuries and illnesses that occur on the job (whether the symptoms arise at the workplace or outside of the workplace during travel) in accordance with this procedure. Management should issue periodic reminders of this process as well as any department reporting procedures for all incidents. Contractors that work at the Naperville Campus must report all injuries and illnesses to their BP/IISN contact immediately and conform to their Case Management Plan.
1. When an employee experiences a work-related injury or illness, the employee is directed to report the facts to his/her supervisor. Employees with life threatening medical conditions should seek immediate and appropriate care and inform their supervisor as soon as possible. If you require treatment after hours for an injury or illness you sustained on the job, or you are unable to report to work because of the injury, or illness contact the Occupational Health Services department at 630-420-5675 and your Supervisor or BU/Function HSSE contact as soon as possible. Witnesses should secure the scene. Self administered first aid must be reported to Occupational Health Services at 630-420-5675.
2. The supervisor should immediately direct the injured or ill employee to seek prompt and quality medical care. In an emergency, dial X5555 at Naperville. During the workday, employees should go to Occupational Health Services (Naperville Campus, Building 601) for prompt assessment and treatment, if appropriate. If necessary, the supervisor, or designee, should be in attendance to provide appropriate information, or otherwise render assistance to the Medical Technicians.
3. It is the responsibility of the supervisor to ensure that the case is accurately and completely recorded on the Occupational Illness and Injury Form (OSHA Form 301) and recorded in IRIS. Copies of each of these along with any questions must be forwarded to the OSHA record keeper Dan Zbinden (331-702-3472) within three days of the injury or illness. The supervisor must also maintain a copy of the forms.
4. Once the forms are received, the OSHA record keeper will determine the OSHA recordability of the case and make any required entries in the OSHA Form 301.
5. The Occupational Health Services Department can assist in obtaining prompt care, ongoing treatment and workers compensation if applicable.
6. The BU, if necessary, is responsible for organizing an investigation team, Investigating the Incident, and completing the Incident Investigation Form in a timely manner.
7. The Business Units follow up responsibilities are
a. Utilize internal notification procedures for your Business Unit
b. Report details to the IRIS Incident Manager.
c. Follow up with Occupational Health Services (630-420-5675)
In case of a fatality or suspected criminal activity, the scene must be secured for investigation by government authorities (the police, Fire Department, OSHA etc.).